Childcare roles and privacy the right access for each person

• Assign owner and organization administrator roles.
• Assign director and assistant director roles.
• Assign educator, front desk, food service, and transport roles.
• Link guardian access to children.
• Control access through role-based permissions.
• Adjust individual staff permissions.
• Assign locations and rooms.
• Manage enrollment and photo consent separately.
• Remove staff access.
• Export school records and use managed account deletion.

Owners, directors, educators, support staff, and guardians need different information. Ashby checks roles and assignments so people can do their jobs without automatically seeing every record.

Families manage the consent choices available to them. Owners can export school records and use the managed deletion process when leaving.

Report and message drafting uses selected topics and options. Ask Ashby matches your question to Help guides inside Ashby; OpenAI receives only the matched guides and a general staff role, not your question or conversation. Keep personal details out of product-help questions. The owner’s optional drafting setting and product Help are separate.

1. Invite each person with the role that matches their work.
2. Assign relevant locations and rooms, then review permissions.
3. Keep consent and access current as staff and families change.