Childcare roles and privacy the right access for each person
Manage staff permissions, family access, consent, and school records in one connected system.
Free software. No subscription. No per-child software fees. Optional online payments cost $1.99 per successful collection, plus Stripe processing fees.
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What you can do
- Owner and organization administrator roles
- Director and assistant director roles
- Educator, front desk, food service, and transport roles
- Guardian access linked to children
- Role-based permissions
- Individual staff permission adjustments
- Location and room assignments
- Separate enrollment and photo consent
- Removing staff access
- School record export and managed account deletion
Access follows responsibility
Owners, directors, educators, support staff, and guardians need different information. Ashby checks roles and assignments so people can do their jobs without automatically seeing every record.
Keep control of your school’s information
Families manage the consent choices available to them. Owners can export school records and use the managed deletion process when leaving. Sensitive child information is not sent to AI providers.
How it works
- Invite each person with the role that matches their work.
- Assign relevant locations and rooms, then review permissions.
- Keep consent and access current as staff and families change.
Common questions
Can two staff members see different fields on the same child?
Yes. Access can differ by role and assignment, including which fields a person may view.
Does photo consent come with enrollment consent?
Photo sharing is a separate choice. Enrollment consent does not automatically permit photo sharing.
Explore connected features
Private photo sharing
Share classroom moments with authorized families. Photo sharing stays off until consent is given.
Roster & child records
Keep child records, family contacts, and pickup permissions organized and easy to find.
Locations & setup
Manage addresses, hours, rooms, tuition, and staff access across your childcare locations.
Make more room for care
Bring your team, families, and daily tasks together. Create your free account and set up your program at your own pace.