Guides for your childcare day
Find step-by-step help for setup, classroom care, schedules, tuition, and family communication. Each guide explains what to do and how it works.
Getting to know Ashby
Take a quick product tour to see everyday tasks, or follow the switching checklist to plan a move from your current software.
Articles
Meal records
Record servings in Daily reports, optionally share food updates, and review signed records.
Learning portfolios
Plan activities, record observations and review family sharing.
Compliance checks
Review licensing records, room coverage, and items that need attention.
Your school website
Prepare public pages and review your draft before publishing.
Staff check-in and hours worked
Check in through Staff; review and export hours through Billing.
Calendar and schedules
Plan events, conferences, care hours, and staff schedules.
Setting up your school
Six simple steps, from registering to adding children and setting up tuition.
What needs attention
Home lists things that need a look. Some you can hide. Licensing items stay.
School settings
Manage your business, locations, hours, rooms, and school preferences.
Your team
Invite staff by email. Turn access off when someone leaves.
Children and families
Add children on the roster. Parent login is recommended, not required.
Enrollment waitlist
Add a parent who wants a spot. Do not type the child’s name yet.
Room attendance
Check children in and out. Only an authorized pickup person can take them home.
School reports
Review attendance, enrollment, collections, and unpaid balances.
Classroom photos
Check photo consent, tag each child, and share with authorized families.
Tuition billing
Create invoices, record payments, and export a spreadsheet for your accountant.
Today at a glance
See shared reports, photos, and messages for your child on Home.
Your child’s photos
View classroom photos shared with your family.
Messages from school
Read and reply to threads and announcements from the program.
Daily reports for parents
Read classroom updates for your children, one day at a time.
Messages to families
Write private conversations, manage groups, and send school announcements.
Your tuition invoices
Review invoices, payment status, payment methods, and available autopay.
Consents and photos
Review enrollment consent and choose whether to allow photo sharing.
Roles and permissions
Choose a role when you invite staff. Families see only their own children.
Make more room for care
Bring your team, families, and daily tasks together. Create your free account and set up your program at your own pace.