What this is
Calendar brings school events, parent–teacher meetings, and care hours together. Staff also plan shifts and time off here.
Do this
After signing in, open Calendar and choose the dates you want to see.
Add an event, check its dates and Visible to, then Save.
Open a published event to review responses. Families choose a child and save Going or Not going; managers can set a people limit and deadline.
Add a permission slip for an activity. Families review the details, type their name, tick the agreement and sign; they can also decline or revoke their permission. Directors review outstanding permissions and remind families.
Open Parent–teacher meetings. Choose dates, teachers and an availability template, preview the times, then Save availability. Families book a time from the calendar, or school staff select a child and parent for them.
Use Care hours for expected hours and family requests. Open Staff → Schedule and add a shift with start and end times or Use school hours, then choose weekdays and rooms.
In Coverage, choose a room at the top to check its staffing and capacity.
How it works
- Events
- belong to one location. Saving makes events visible to the selected people and rooms. Closures come from School settings.
- Event responses
- count each child once plus accompanying adults. Full events and closed deadlines prevent new responses. A second guardian sees the same child response. RSVP reserves places; activity permission remains separate.
- Permission slips
- keep the exact form, event details and timestamp of each guardian signature. Changed forms or events require a new signature. Conflicting guardian decisions need review. Queued reminders recheck access and missing signatures and follow notification preferences and quiet hours.
- Parent–teacher meetings
- show available and booked times on a calendar. All school staff can arrange meetings with any teacher at their school. Parents see only their own family bookings. Each child can book once per teacher per meeting period without overlapping appointments. Changing availability preserves bookings and flags those outside the new times. A failed move keeps the original booking.
- Care hours
- describe when a child is expected. Parents report absences immediately; changed hours need approval. Planning never checks a child in or out.
- Staff schedules
- stay private until published. Use school hours copies editable weekday hours and skips known closed dates unless you include them. Later school settings changes do not change saved shifts. Teachers can work in one room, move between rooms at set times, or float across selected rooms. Floating cover reserves the teacher but does not count toward any room’s planned coverage. Edit one shift or this and following shifts; separately edited shifts stay as you set them. Approved time off opens affected shifts and withdraws appointments the teacher cannot attend.
- Coverage
- compares expected children with published care shifts, excluding breaks. Missing schedules or room settings need review. Planned coverage is not live attendance.