Classroom photos

Check photo consent, tag each child, and share with authorized families.

What this is

Photos is where you share a classroom picture or short video, tag every child in it, and publish so families can see it.

After you sign in, open Photos from the left menu. Use Gallery to browse; Add photo to publish.
On Add photo, choose a photo or short video first. Then tag children (each shows Gave consent or Restricted; Select consented for a quick pass), optional caption, and Publish.
If photo consent is off for a child in the image, do not publish it. Ask the family to review consent or choose a different image. Every child pictured must stay tagged.
Optional: on Gallery, turn on “Allow parents to add a photo” if your center wants families to upload keepsakes.

Mandatory tags: every child in the picture or video must be tagged. There is no blur or AI guess.
Photo consent: each child shows Gave consent or Restricted while you tag. Publish fails if any tagged child is Restricted. The error names those children. Families change consent under Account.
Photo checks: Use one JPEG, PNG or WebP image up to 15 MB. Ashby checks the image and removes embedded camera details before sharing it. If a file is refused, choose a fresh copy and publish again. Consent and your access are checked again when the upload finishes.
Video checks: Choose a playable MP4, WebM or QuickTime clip up to 90 seconds and 100 MB. Ashby checks the actual video, removes embedded camera details and prepares an MP4 for families. Keep this upload and retry if processing is busy. Choose a fresh clip if file checks refuse it.
Upload recovery: New upload links cannot bring a removed classroom file back. Copies already downloaded or saved outside Ashby cannot be recalled.
About one year: classroom media uses a one-year default. School policies, recorded holds or later comment dates can keep it longer. Automatic cleanup waits for both the photo and its comments. Families can download keepsakes; storage is not unlimited.
Family feed: parents only see media tagged with their linked children. Hearts and short comments are allowed.

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