What this is
Compliance checks bring licensing records, room coverage, and items needing review into one place. They help organize your school’s work; they do not certify that your program meets every licensing requirement.
Do this
After you sign in, open Reports and choose Compliance checks.
Choose the location you want to review, then refresh the current checks.
Open each item that needs attention and update the related permit, child, staff, room, attendance, or incident record.
After each fire drill or monthly smoke detector and fire extinguisher check, open Safety log and choose Add entry. When something is fixed, add another check and choose Fixed. Choose See details on a row to read a whole entry, or Print to print a month or the whole log.
At a home daycare, open Get ready for an inspection before a licensing visit. Open anything that still needs something, then print the page.
For a Texas center, open Inspection packet when you need a dated packet for your own review. Check the file and keep original records available.
Review saved coverage warnings before keeping a staff time change that affects a room.
How it works
Who opens the checks: the owner, organization admins, directors and assistant directors. Anyone else, such as an assistant (Educator) who follows a link, reads Only the director keeps the licensing checks., with Back to Home. The safety log and Get ready for an inspection work the same way.
- Current coverage
- compares recorded children with staff and room information for the selected location. It is not a historical finding or legal certification.
- Clock warning
- preserves the counts, target, and reason shown when a staff time change was reviewed. Later corrections remain labeled.
- Safety log
- one entry per fire drill or equipment check: the day, and for a drill the time, minutes to get everyone out and how many children and adults were there; for a check, whether everything worked, was fixed or needs fixing. Something needs fixing shows above the log until a newer check of the same equipment says Fixed or All working. On a phone or tablet each entry starts with its date and what it was, with the counts or how it went under it, and a row grows to fit, so nothing important is cut off. See details shows a whole entry with its note. Counts only, never children’s names. Facility records show the last fire drill and when the smoke detectors and fire extinguisher were last checked. A mistaken entry can be removed after a question; Ashby keeps who removed it.
- Get ready for an inspection
- for home daycares: one printable page with your license details, safety and licensing records, the safety log, each caregiver’s and household member’s background check, training, CPR and other records, and each child’s records, with immunizations listed once. It shows what is ready and what is missing, not what the papers say, and it does not prove you meet every rule.
- Inspection packet
- gathers dated supported Texas center records for review and printing. Keep the original permits, certificates, attendance records, and other required documents with the school.
- Missing information
- stays marked for review instead of being guessed. Ashby does not replace your licensing agency, permit conditions, caregiver qualification review, or special-activity requirements.