Childcare staff scheduling plan your team’s day

• Maintain a staff directory and send invitations.
• Assign individual roles and rooms.
• Review staff availability.
• Plan one-time and recurring shifts.
• Draft, publish, edit, and cancel shifts.
• Assign open shift occurrences.
• Request time off and review manager decisions.
• Check care coverage and capacity.
• Clock staff in and out.
• Export timesheet spreadsheets.
• Maintain background-check records and deactivate access.

Scheduling connects staff availability and published shifts with expected care needs. Review gaps, breaks, and room capacity before relying on the schedule for the day.

Approve or decline time off and manage affected shifts. When a team member leaves, deactivate access while retaining the appropriate school records.

Staff can clock in and out, and managers can export timesheets. Payroll integration is planned through a specialist provider; Ashby does not run payroll, file taxes, or make direct deposits.

1. Add your team and assign roles, locations, and rooms.
2. Review availability, plan shifts, and publish the schedule.
3. Handle time-off requests, check coverage, and review clock records.