Childcare reporting understand your program
Review attendance, enrollment, collections, and unpaid balances with charts and underlying records.
You can…
- Review attendance trends by date.
- Analyze enrollment trends and room breakdowns.
- Review successful collections by month.
- See current unpaid balances grouped by invoice age.
- Filter payment activity by date and status.
- Explore charts with underlying records.
- Access reports for assigned locations.
- Export accountant spreadsheets.
- Download payment statements and year-end tax documents.
See patterns behind the daily work
Attendance and enrollment reports help directors review how their program is being used. Financial reports show successful collections and outstanding balances without mixing failed or returned payments into collected totals.
Understand what each number represents
Unpaid balances are a current snapshot, grouped by invoice age. They are different from a history of past balances or days past a due date. Report access follows the locations the viewer is allowed to manage.
How it works
- Choose the report and relevant date range.
- Review the chart and underlying records together.
- Follow up on balances or export records for further accounting work.
Common questions
Are unpaid balances historical?
The unpaid-balance report shows what remains owed now. Use the date-based payment and collection reports to review payment activity over time.
Can I give records to my accountant?
Yes. Ashby provides an accountant spreadsheet export, along with payment statements and year-end tax documents.
Explore connected features
Billing & tuition
Create tuition invoices, collect online payments, and keep track of outstanding balances.
Attendance & check-in
Keep check-in, check-out, signatures, and authorized pickup records together.
Locations & setup
Manage addresses, hours, rooms, tuition, and staff access across your childcare locations.
Make more room for care
Bring your team, families, and daily tasks together. Create your free account and set up your program at your own pace.